Travel Expectations & Policies
The following is general information regarding travel with Hanford High School music ensembles and Colorguard. Please note that additional specifics may be supplied on a trip-by-trip basis.
General Guidelines and Policies
Travel and Transportation
1. The HHS music groups will make accommodations for transportation for student performers to and from events. All student performers are expected to use the provided transportation to and from all events. In the event that the HHS music groups cannot provide transportation OR the student has special circumstances that prohibit them from using the provided transportation, the student will travel under the following conditions:
a. An Alternative Travel Form, signed by a school administrator, and is on file with the band directors allowing the student performer to ride with his or her parent/guardian, another adult, or on their own. Under no circumstance will a student performer be granted permission to travel with another student.
2. Directors may excuse a student performer from final return travel from practices or contests on the provided transportation given both of the following conditions are met:
a. The student and adult responsible for the final travel accomodations have made personal contact with the directors just prior to departure.b. A signed note from the parent/guardian releasing the student to the adult responsible for the final travel accomodations has been given to the directors.
c. UNDER NO CIRCUMSTANCES will students be excused prior to the completion of rehearsals and events. Completion means all duties such as truck loading and clean up are finished.
Behavioral Expectations While Traveling
Participants on school related trips are subject to all school district rules and policies while on that trip. Overnight stays will be subject to strict rules and expectations with serious consequences for violations. Any violation of travel rules/expectations may result in suspension from the activity and additional consequences for violation of general school rules (e.g. chemical use on a school bus).
The student will:
1. Represent his/her school well with high levels of
musicianship & mature behavior.
2. Follow rules. If in doubt, ASK first. If Mr. Swisher or Mr. Newbury
were standing next to you, would you still do it? What does your gut
feeling tell you?
3. Be alert to changes in schedules. Always check the Charms website.
4. Stay with assigned rooms, bus, bus seats unless given permission by
the director to change.
5. Speak respectfully to all adult leaders and fellow travelers.
6. Follow policies set by the professional bus driver.
7. Stay in bus seats at all stops until released by the head bus
chaperone.
8. Be respectful of others' rights on the bus and not yell.
9. Be at assigned locations, on time and stay with group at all times.
10. Use a personal audio device with headphones.
11. Follow school drug and alcohol policies. Use of tobacco, alcohol or
illegal drugs is not allowed on any school grounds or school sponsored
event/trip. Prescription AND non-prescription medication may only be
taken following the school policy, which requires a school permission
form (get one from the office) filled out by a doctor.
12. Refrain from public displays of affection (PDA). Please understand
that any violation of this policy will result in disciplinary actions
at the discretion of the Directors.
13. Clean up after yourself on the bus, hotel rooms, gyms, fields,
bleachers, etc.
14. Spend wisely with consideration of the needs of the entire trip
(meals, toiletries, fees that the student pays for, etc). You, the
student, are responsible for any spending money.
15. Be responsible for your instrument, uniform in bag, personal
belongings, etc. throughout the trip. Label your belongings.
Hotel Guidelines
1. Students will ONLY be in the room that was assigned to them. Boys will NEVER be in a girl's room and girls will NEVER be in a boy's room.
2. Outgoing phone calls, pay TV movies, and other incidental charges will not be accessible to the room. Please do not access them if they are inadvertantly available. After lights out, no room-to-room or cell phone calls are permitted.
3. Any charges to the room will be the responsibility of those in the room and they will need to be explained to the directors.
4. Respect curfew and lights-out requirements of each trip. Be in room at designated time, stay in room, sleep, after lights out.
5. Please keep in mind that we are among many paying customers in the hotel.
RSD Policies:
http://www.rsd.edu/resources/policies-regulations.html- 3244 Student Off-Campus School Sponsored Events
- 4323 Community Relations-Public Performances
- 8123 Noninstructional Operations: Student Conduct on Buses
- 8132 Activity and Field Trip Transportation
